Exhibition Rules 2026

The club wishes to set a high standard for its exhibition and to achieve a good standard of presentation for the artwork that is on display. Members wishing to exhibit their paintings are therefore requested to observe the Requirements listed below, which are aimed at achieving these aims.

Policy: The annual exhibition is held for two reasons. The first is to showcase the members’ art for their own benefit and to encourage anyone to join our club. Secondly, it raises money for charity for those members who wish to sell their paintings.

Requirements:

1. Eligibility: It is open to current members who have paid their membership fee.
   
2. Paintings: Must be the members’ own original work, can be framed or unframed, and
   must be ready for hanging. The title, artists name and price should be shown on the back of
   each painting. No digital art-work is acceptable. While the club endeavours to take care of
   the entries, the club accepts no responsibility for loss or damage.
   
3. Entry Fee: The entry fee is £2 per painting, with an initial maximum entry of 5, and a
   maximum dimension of 760x610mm (30”x24”). Members must complete an entry form with each painting’s title, frame size, medium used, and price if for sale.
   
4. Standard of Presentation: Exhibition paintings should be suitably mounted and/or
   framed. Please use cord not wire for hanging.
   
5. Price: The club recommends a minimum price to cover the costs of materials used,
   mounting and framing costs, with an appropriate profit margin. A 15% commission will be
   deducted from picture sales and donated to the club’s chosen charity.
   
6. Number of Entries: Entries will be accepted on a “first come-first served” basis before the
   final entry deadline. The Exhibition Coordinator may increase the number of paintings
   permitted if insufficient entries are submitted.
   
7. Handing-in: Members paintings should be handed-in between 12 and 2pm on the Friday
   of the exhibition. Members unable to make these times should make alternative
   arrangements.
   
8. Collection of Artwork: Any paintings that are sold will be taken away by the buyer.
   Members’ unsold paintings will be ready for collection after 4pm on the final Sunday of the
   exhibition. Members unable to make this time should make alternative arrangements.
   
9. Unframed Artwork: Members may submit one unframed painting for each painting
   entered in the main exhibition above. Due to handling by visitors, these are only acceptable
   in watercolour, acrylic, pencil or pen provided they are protected by a clear plastic sleeve
   with a label showing title, artists name and price.
   
10. Cards: These will be accepted for sale. They must be of the artists original painting, with
    an envelope in a protective plastic sleeve, preferably showing the artist’s name. They should be displayed in a suitable rack, with the price clearly displayed, and the artist’s name if necessary. A 10% commission will be deducted from picture sales and donated to the club’s chosen charity.
    
11. COPYRIGHT: Most paintings/photographs copied by members are the copyright property of the Artist/Photographer. As a minimum the originator should be acknowledged on displayed pictures. Exact copies should not be offered for sale without the permission of the copyright holder. Individual members are responsible for compliance with Copyright Laws.